screenpipe is a versatile tool that can be applied to a wide range of use cases, from personal productivity to business automation. below are some example workflows that highlight its functionality.

1. ai-powered crm enrichment

scenario:

you want to automatically enrich your crm (customer relationship management) system with data from your screen interactions.

workflow:

1. screen capture: screenpipe continuously monitors your screen activity.
2. ai analysis: an ai model analyzes the captured screen data in real-time.
3. crm enrichment: based on the ai analysis, relevant information is automatically added to your crm (e.g., salesforce, notion).
4. data organization: the ai categorizes and organizes the information within your crm for easy access and retrieval.

benefits:

• save time on manual data entry.
• ensure your crm is always up-to-date with the latest customer interactions.
• improve the accuracy and completeness of your customer data.

2. ai-powered daily summary

scenario:

you want an ai assistant to monitor your screen activity and provide a daily summary of your work and activities.

workflow:

1. 24/7 screen monitoring: screenpipe captures your screen activity throughout the day.
2. ai analysis: llama 3.2 (or another ai model) processes and analyzes the captured screen data.
3. summary generation: the ai generates a comprehensive summary of your daily activities.
4. email delivery: an automated email containing the summary is sent to you at the end of each day.

benefits:

• gain insights into your daily productivity and time allocation.
• easily track and review your work progress.
• identify areas for improvement in your daily routine.

3. private transcriptions & meeting summaries

scenario:

you need to transcribe and summarize meetings while maintaining privacy and using local resources.

workflow:

1. meeting capture: screenpipe records the audio and video of your meetings.
2. local transcription: solar pro 22b (running on ollama) transcribes the meeting audio locally on your macbook.
3. summary generation: the ai model generates a concise summary of the meeting content.
4. secure storage: transcriptions and summaries are stored locally, ensuring privacy and data security.

benefits:

• maintain privacy by processing all data locally.
• generate accurate transcriptions and summaries without relying on cloud services.
• save time by automating the meeting documentation process.

4. meeting transcriptions and summaries

scenario:

you regularly attend virtual meetings and want to transcribe and summarize them automatically.

workflow:

1. capture the meeting: screenpipe records both your screen and audio during the meeting.
2. transcribe the audio: a pipe automatically runs speech-to-text on the recorded audio to generate a transcription.
3. summarize the meeting: another pipe processes the transcription using an ai model (like openai or ollama) to summarize the key points.
4. export to notes: the summarized notes are automatically exported to a note-taking app like notion or evernote for future reference.

benefits:

• save time by not manually transcribing and summarizing meetings.
• keep an organized archive of all meetings.
• easily search for specific points from past meetings.

5. productivity tracking

scenario:

you want to analyze how much time you spend on specific tasks or applications throughout the day to improve productivity.

workflow:

1. capture screen activity: screenpipe captures your screen activity 24/7, logging which applications you're using and what content is displayed.
2. tag tasks: a custom pipe tags different activities based on the application and the content on the screen (e.g., work-related apps like excel, emails, etc.).
3. generate reports: at the end of the day or week, the system generates a detailed report showing how much time you spent on different tasks or applications.
4. visualize data: the report can be visualized through charts or exported to a tool like excel or google sheets for further analysis.

benefits:

• understand where your time goes.
• identify unproductive patterns and improve focus.
• set personal productivity goals and track progress.

6. automatic documentation creation

scenario:

you work in software development and need to maintain documentation of the development process and decisions made during coding sessions.

workflow:

1. capture coding sessions: screenpipe captures your screen as you code, including any terminal commands or browser searches.
2. tag key moments: a custom pipe tags important activities such as code commits, test runs, or bug fixes.
3. generate documentation: another pipe compiles this information and generates a detailed development log, including screenshots, code snippets, and command outputs.
4. export to documentation platform: the generated documentation is automatically exported to a platform like confluence or github wiki.

benefits:

• automatically document your development process.
• ensure nothing gets missed during coding or debugging.
• simplify the process of creating detailed technical reports.

7. compliance and security monitoring

scenario:

your company needs to ensure that employees are following compliance protocols and that potential security risks are being monitored.

workflow:

1. capture screen activity: screenpipe records employee screen activity, focusing on specific applications or workflows that require monitoring (e.g., sensitive data handling).
2. flag security risks: a pipe automatically scans the captured data for potential security risks, such as the display of sensitive data or the use of unauthorized software.
3. generate alerts: if any compliance violations or security risks are detected, the system generates alerts that are sent to the it or compliance team.
4. create audit reports: screenpipe generates audit reports showing compliance with security policies over time.

benefits:

• ensure that employees adhere to compliance protocols.
• detect potential security threats in real-time.
• generate detailed audit logs to support regulatory requirements.

8. educational material organization

scenario:

you're a student or researcher who regularly watches video lectures or webinars and wants to easily organize and reference the content.

workflow:

1. capture screen and audio: screenpipe captures both the video and audio from the lecture or webinar.
2. transcribe and tag: a custom pipe transcribes the audio and tags important sections, such as key concepts or references to additional resources.
3. summarize content: another pipe summarizes the lecture, highlighting the main points and key takeaways.
4. organize and search: all captured and summarized content is saved in a searchable archive, allowing you to quickly reference specific topics or concepts from previous lectures.

benefits:

• quickly reference important points from past lectures.
• organize educational material in a way that is easy to search and review.
• automatically create summaries to save time when studying.

9. real-time collaboration and annotation

scenario:

you work in a remote team and want to collaborate on screen captures and videos in real-time.

workflow:

1. capture and share screen: screenpipe records your screen activity and allows you to share the captured data with teammates in real-time.
2. annotate screen captures: a custom pipe allows team members to annotate shared screen captures, making comments or suggestions directly on the recorded content.
3. collaborate on edits: the annotated content is shared back, and team members can collaborate on the next steps (e.g., editing a document, fixing a bug, etc.).
4. track changes: all changes and annotations are tracked, ensuring that everyone is on the same page.

benefits:

• improve collaboration with real-time screen sharing and annotation.
• keep a detailed record of team discussions and decisions.
• increase efficiency by sharing visual content with annotations.